These Conditions apply to the certification of management systems by Certification International Philippines, Inc. (CIP) in accordance with ISO 9001, ISO 14001, ISO 45001, HACCP, ISO 22000, ISO 27001, ISO 50001, and ISO 21001.

For the purpose of these Conditions:

CIP is the ultimate authority for granting, renewing, refusing, suspending, or withdrawing certification. CIP may delegate authority for these certification decisions to the Head of Certification.

The Head of Certification is responsible for the day-to-day management of the certification operations, according to the policies set by CIP.

A certified organization shall:

5.1 comply with these Conditions at all times.

5.2 use the CI Certification Mark in accordance with the provisions set forth in the "Use of the Certificate" and "Use of the Certification Mark" sections.

5.3 maintain its management system(s) and undergo the prescribed surveillance audit program, in accordance with the specified audit duration and schedule.

5.4 provide CIP with relevant updated documents and records to be used as references in planning and undertaking initial, surveillance, and reassessment audits and, where applicable, for evaluating corrective actions.

5.5 advise CIP of any significant amendments to the certified management system(s).

5.6 ensure that the management representative effectively discharges their function in coordinating with CIP on all matters related to the maintenance and continual improvement of the certified management system(s).

5.7 allow CIP representatives reasonable access during normal working hours to undertake all duties related to initial, surveillance, and reassessment audits.

5.8 settle promptly all invoiced fees covering audit services in accordance with the accepted Quotation(s) and agreed amendments thereto.

5.9 make available to CIP pertinent records of any customer complaints relating to the management system(s) and of the corrective actions taken.

5.10 ensure that external representations regarding the certified management system(s) are consistent with the details of their Certificates of Registration. The following representations or claims about certification are not permitted:

• activities which are not included within the scope of certification.
• activities for which the management system has not been assessed.

5.11 in the event that certification is terminated or withdrawn for cause:

• return to CIP the awarded Certificate of Registration.
• terminate immediately the use of all publications related to the award of certification, including any materials displaying the CI Certification Mark.

CIP shall:

6.1 notify the certified organization of any changes to the requirements of the certification scheme.

6.2 ensure that confidential information disclosed to CIP during an organization's audit, other than that already in the public domain, is not disclosed to any other party.

6.3 ensure that only suitably qualified Auditors or Lead Auditors are involved in audits.

6.4 charge fees in accordance with the accepted Quotation(s).

CIP may, at its discretion, revoke or refuse to grant or renew a Certificate of Registration if the certified organization or applicant is convicted of any illegal act, or is subject to bankruptcy, receivership or liquidation, or fails to maintain an effective management system.

In the event that a certified organization or applicant wishes to appeal any certification decision of CIP, the appeal must be submitted within fourteen (14) days of the formal notification of the decision.

CIP shall consider all appeals within two (2) calendar months of receipt. CIP's decision on the appeal shall be final.

The Certificate of Registration remains the property of Certification International Philippines, Inc. (CIP).

The Certificate of Registration is valid from the date of issue until its expiration, suspension, or withdrawal by CIP for justified reasons.

Misuse of the Certificate of Registration in any way, or misleading use of the certification in publications, may lead to suspension or revocation of the certification.

Copies of the Certificate of Registration may be reproduced for the purpose of advising customers of the organization's certification. All reproductions must be clearly marked as "COPY".

If an organization decides to terminate its certification, it shall immediately notify CIP in writing and return the Certificate of Registration. The use of the Certificate of Registration and CI Certification Mark, and any claims associated with the certification, shall cease immediately upon termination.

The CI Certification Mark shall always be used in conjunction with the certified organization's name. It shall not be used in a manner that it could be mistakenly or confusingly identified as the corporate logo or trademark of the certified organization.

The standalone CI Certification Mark may be used on corporate stationery (e.g. letterheads, envelopes, invoices, business cards); corporate publications; corporate email signatures; sales documentation; marketing materials (e.g. advertisements, posters, brochures, stickers); website (must refer to the organization and not directly to its products or services); exhibition banners; corporate flags, vehicles, and buildings; and only in connection with the certified organization's certified scope.

When used on business cards or in corporate email signatures, the CI Certification Mark must be positioned away from the employee's name to avoid any implication of personal certification. Only employees whose work falls within the certified scope may refer to the certification.

When the CI Certification Mark is used in conjunction with the PAB MSA Accreditation Symbol, the certified organization must first obtain written approval from CIP. Its use is strictly limited to the following applications: letterheads, envelopes, business cards, and email signatures. This is an explicit requirement of the Philippine Accreditation Bureau (PAB).

The CI Certification Mark, with or without the PAB MSA Accreditation Symbol, shall not under any circumstances be used directly on or be closely associated with products, product packaging, test or calibration reports, laboratory reports, inspection reports, certificates, and diplomas. The CI Certification Mark is associated with a management system standard and does not constitute a product certification mark.

The CI Certification Mark shall not be modified in any way, including its text, shape, colors, proportion, or content.

The CI Certification Mark is distinct from the CI corporate logo and shall not be used interchangeably. The CI corporate logo is not a Certification Mark and therefore must not be used by certified organizations. Only the official version of the CI Certification Mark provided by CIP may be reproduced.

The right to use the CI Certification Mark is exclusive to the certified organization, particularly to the address/es and scope of certification identified in the Certificate of Registration. This right is non-transferable, and does not extend to sites/locations and activities outside the certified scope.

The certified organization shall use the CI Certification Mark in accordance with these Conditions at all times and shall immediately discontinue its use upon instruction from CIP if found to be non-compliant. The CI Certification Mark is an intellectual property of CIP.

Upon expiration, suspension, withdrawal, or termination of the certification, the certified organization shall immediately cease all use of the CI Certification Mark, with or without the PAB MSA Accreditation Symbol.

Local laws on consumer protection and intellectual property are applicable.

It shall always be displayed in conjunction with the CI Certification Mark, provided that the issued Certificate of Registration bears the PAB MSA Accreditation Symbol. It is not permitted to be used independently.

Its use is strictly limited to activities within the accredited scopes granted to CIP by PAB, and to applications explicitly specified by PAB.

It shall not be modified in any way, including its text, shape, colors, proportion, or content.

It shall not be used in any manner that implies endorsement or approval by PAB of the certified organization's products, services, or management system(s).